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Wonderful News - A Customer Complaint

 

In this week's Operational Excellence Insight we discuss how customer complaints can drive improvements:

In a perfect world there would be no such thing as unhappy customers since every product or service would be delivered on time, perform flawlessly, and satisfy all expectations. The goal of any Continuous Improvement process is to make that perfect world arrive quickly. But until then, customers who are willing to complain should be treated like gems. Hearing from a dissatisfied customer is like looking down and finding a diamond lying on the sidewalk.

Consider a couple frightening statistics. Various sources report that 95% of unhappy customers never bother to complain. Instead, they just take their business elsewhere. Even worse, customers who feel they have been treated poorly will make the extra effort to tell 7-10 others about their bad experience.

Are these numbers perfectly accurate? Probably not, even though you could find them quoted on the internet. (Lean Six Sigma advocates know that 83% of all statistics are made-up on the spot.) But although you can quibble with the exact numbers, the fundamental lesson is true - customers willing to take the time to help drive improvement are an invaluable resource.

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Comments

And you'll need a good "case management" tool to capture, analyze, respond, and finally do something (e.g., CAPA) with those complaints.  
 
Look for a software tool that 
1 - easily captures the caller's message (phone, fax, email, web site) 
2 - helps you identify the customer and contact 
3 - lets you know if you have a warranty outstanding for the item under with the complaint 
4 - lets you delegate and/or escalate the matter in a timely manner 
5 - lets you build a list of follow-up items (research, call-backs, meetings) related to this complaint (or "case") 
6 - helps you to dive deeper into the customer's problem, perhaps using a "logic tree" of questions and solutions that branch off of the answers 
7 - helps you understand other compliants that might be related, and what you did to resolve those issues. 
8 - lets you launch a deeper investigation (e.g., a CAPA) related to the complaint 
9 - allows you to easily interact with the customer, around replacing the product, bringing in the offending item for repair, or even selling an updated replacement 
10 - lets you do all of this from a single point of entry without penalizing the customer by making them repeat information they've already given to your inbound automatic call center director software. 
 
These systems really exist, and are really fully integrated with your existing ERP systems, so "go for it."
Posted @ Thursday, May 27, 2010 3:46 PM by Joel Schipper
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